Independent Service for Combating Irregularities and Fraud (ISCIF)

The tasks and responsibilities of the Independent Service for Combating Irregularities and Fraud (ISCIF) are established by Croatia Government Regulation no 32/2012 on internal organization of the Ministry of Finance (Official Gazette 43/2005, 114/2005, 14/2006, 138/2006, 127/2007, 14/2008 and 29/2009).

In addition, responsibilities of the ISCIF are laid down by Article 8 of the Regulation on Amendments to the Regulation on managing CARDS, PHARE, ISPA and SAPARD programmes (Official Gazette 18/07, 32/08) and by Article 7 of the Regulation on the scope and content of responsibilities and the authorizations of the bodies responsible for management of the Instrument for Pre-accession Assistance (IPA) (Official Gazette 29/12).

The Independent Service for Combating Irregularities and Fraud shall be responsible for
- co-ordination of legislative, administrative, and operating activities between bodies in the AFCOS system with a view to protecting the financial interests of the EU and direct co-operation with OLAF,
- the exchange of information on irregularities and fraud with bodies in the AFCOS system and with OLAF,
- ensuring that OLAF experts can perform immediate controls and investigations in the territory of the Republic of Croatia,
- developing vocational training programmes for employees of the bodies in the AFCOS system in co-operation with OLAF and for providing organisational support in the carrying out of the above,
- instructing the competent bodies in the AFCOS Network with a view to collecting evidence, establishing facts and initiating sanctioning procedures,
- initiating appropriate procedures based on information collected on an electronic mail address created specifically for the purpose of notifying irregularities,
- the exchange of information with other public sector entities in case of suspicion or notification of suspicion of fraud, corruption or any other form of system irregularity and for making appropriate notifications to the competent bodies in the AFCOS Network,
- monitoring investigation procedures in respect of illegal use of EU assistance funds,
- reporting to the National Authorising Officer on the measures taken and the results of procedures initiated for the purpose of sanctioning detected irregularities,
- receiving, checking and consolidating reports on irregularities in the management and use of EU assistance funds and their delivery to the National Authorising Officer,
- monitoring the recovery of illegally disbursed EU assistance funds,
- maintaining a register of irregularities.

Within the Independent Service for Combating Irregularities and Fraud, the following organisational units shall be set up:
1. Department for data collection and analysis and irregularities reporting
2. Department for monitoring actions to be taken upon reported irregularities and co-ordination with competent bodies  
3. Department for training and risk management 

1. Department for data collection and analysis and irregularities reporting
Section for data collection and analysis and irregularities reporting shall be responsible for the preparation and modification of the procedures for the prevention, detection, reporting, proceeding and monitoring the proceeding related to irregularities, including the forms for reporting on irregularities; control of the level of compliance of the chapter "Irregularities" from he Manual on the proceeding for the bodies within the Irregularity Reporting System with the procedures prepared by the Independent Service; collection and analysis of data on reported irregularities and/or frauds; exchange of information on reported irregularities and/or frauds with the representatives of the bodies within the Irregularity Reporting System and the representatives of OLAF; receiving, checking, consolidating and sending reports on irregularities to the relevant European Commission Directorates General and to OLAF; active participation in the consultation process with the representatives of the bodies within the AFCOS network with a view to determine competences for actions to be taken in a precise case; analysis of the quality of work processes and activities of the bodies within the Irregularity Reporting System connected with preventing, detecting, proceeding and monitoring of proceeding related to irregularities; cooperation with competent bodies for the supervision over the collection of EU own funds; monitoring of the recovery of irregularly or illegally disbursed EU assistance funds; set up and development of Irregularity management system (IMS); production of annual and semi-annual reports on reported irregularities and frauds; keeping the register of irregularities, convening and leading meetings with representatives of the bodies within the Irregularity Reporting System. It also performs other tasks from within its scope.

2. Department for monitoring actions to be taken upon reported irregularities and co-ordination with competent bodies
Section for monitoring procedures to be taken upon reported irregularities and co-ordination with competent bodies shall be responsible for the coordination of legislative, administrative and operating activities among the bodies within the AFCOS system, and in relation to this, for the immediate cooperation with OLAF; ensuring and coordinating the performance of OLAF administrative investigation in the territory of the Republic of Croatia; preparation of strategic documents and other appropriate acts related to the functioning of the AFCOS system and to the protection of financial interests of the European Union; monitoring and reporting to the competent bodies on the realization of goals and implementation of measures from the Strategy and the Action Plan; control of the compliance of national regulations with the EU regulations in the field of the protection of financial interests of the European Union; preparation of expert opinions and propositions for the improvement of administrative actions to be taken upon the reported irregularities; preparation of propositions for the improvement of the existing legal basis for initiating administrative procedures in case of irregularities; convening and leading meetings with the representatives of the bodies within the AFCOS network with a view to determine the competence for actions to be taken; monitoring investigation procedures initiated due to illegal management and/or use of EU assistance funds; analysis of the quality of work processes and activities of the bodies within the AFCOS network related to the actions to be undertaken upon the reported irregularities and/or frauds; cooperation with OLAF in relation to the performance of training for the bodies within the AFCOS network; keeping the register of procedures initiated before competent courts referring to the protection of financial interests of the European Union; monitoring the course and final outcome of the procedures initiated due to the protection of financial interests of the European Union.  It also performs other tasks from within its scope.

3. Department for training and risk management
Section for training and risk management shall be responsible for the preparation of strategic documents for the performance of training to be delivered to the bodies within the AFCOS system in the field of irregularities and frauds management and the protection of financial interests of the European Union; preparation of the training needs analysis in the bodies within the AFCOS system; preparation of annual training plan for the bodies within the AFCOS system; providing assistance to the representatives of the bodies within the AFCOS system related to the performance and monitoring of the performance of the planned training; carrying out the examination of knowledge gained in the field of irregularities management; keeping the register of delivered training; keeping the register of the representatives of the bodies within the Irregularity Reporting System and of employees involved in the tasks connected with the management and use of EU assistance funds; keeping the register of the representatives of the bodies within the AFCOS network and of employees involved in the tasks connected with the actions to be taken upon irregularities and/or frauds; preparation of strategic documents for risk analysis in the bodies of the AFCOS system related to the emergence of irregularities and frauds; providing assistance to the representatives of the bodies within the AFCOS system in the performance and monitoring of performance of risk analysis in the bodies of the AFCOS system; identification of risks of the AFCOS system functioning and proposing measures for their removal; preparation of the overall risk analysis for the bodies within the AFCOS system and monitoring of the performance of measures for the removal of identified risks; keeping the risk register; preparation of instructions for the communication between the bodies within the AFCOS system and the public; cooperation and coordination with the bodies within the AFCOS system connected with the provision of appropriate conditions for reporting on irregularities and frauds; planning the process of informing and public relation in the field of irregularities and frauds management; cooperation with the network of people responsible for informing the public on programmes and projects of the European Union (publicity officers); organizing seminars and workshops in the field of irregularities and frauds management for the representatives of the media and, in relation to that, cooperation with competent national institutions and OLAF; preparation of promotional material with a view to present the role of the Independent Service and of the AFCOS system for the purpose of the protection of financial interests of the European Union; preparation and performance of projects with a view to strengthen the AFCOS system in the Republic of Croatia; regular maintenance of the Independent Service website. It also performs other tasks from within its scope.

Contact:

Independent Service for Combating Irregularities and Fraud (ISCIF)
Mirjana Jurić, Head of Independent Service
tel: +385 1 4591 - 385 fax: +385 1 4591 - 248
e-mail link: mirjana.juric@mfin.hr

1. Department for data collection and analysis and irregularities reporting
Ivan Vinšćak, tel: +385 1 4591 - 326 fax: +385 1 4591 - 248
e-mail link: ivan.vinscak@mfin.hr
Ivana Ramljak, tel: +385 1 4591 - 369 fax: +385 1 4591 - 248
e-mail link: ivana.ramljak@mfin.hr

2. Department for monitoring actions to be taken upon reported irregularities and co-ordination with competent bodies
Martina Kos, tel: +385 1 4591 – 381 fax fax: +385 1 4591 – 248
e-mail: martina.kos@mfin.hr
Joško – Mislav Međeral, tek: +385 1 4591 – 321 fax: +385 1 4591 – 248
e-mail: josko.mederal@mfin.hr

3. Department for training and risk management
Sanja Matijević, tel: +385 1 4591 438 fax: +385 1 4591 – 248
e-mail: sanja.matijevic@mfin.hr